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You will find a more comprehensive list of items to include in board meeting minutes later in the article. The secretary only needs to document whether a quorum does or does not exist. A list of the presiding officer, directors, staff, guests and other attendeesĭesignating the percentage of present members constituting a quorum is not necessary.Whether it was a regular or a special session.When writing board meeting minutes, secretaries should include an overview of what took place at the meeting without being overly wordy. Secretaries will also want to include a statement of whether the minutes of the previous meeting were read and approved. The most important part of the minutes is documenting an accurate account of board members’ actions during the meeting. The best source that board secretaries can use as a guide for recording board minutes is Robert’s Rules of Order. What Information Do Board Secretaries Need to Record? Need a PDF or printable board meeting template to share with colleagues? Download your copy here. Taking board meeting minutes using a specified format and template also serves as legal protection for the board and the organisation.ĭownload our Board of Directors Meeting Minutes Template In addition, the minutes of board meetings serve as guidance for the board as they plan and make strategic decisions. More importantly, board directors have legal and fiduciary duties, so it’s important to have a record of the actions that the board took during meetings. Members of organisations are entitled to obtain certain records like financial reports and meeting minutes. Printable Template for Board Meeting Minutes from BoardEffect Printable Volunteer Board Meeting Minutes TemplateĪ free board meeting minutes template for mission-driven organisations gives your board a good place to start when establishing a process for taking minutes. The following examples will give you a general idea of how other nonprofits approach taking minutes. While volunteer board meeting minutes follow a similar format, there is no overarching standard for how to write minutes. Below, you’ll find a few examples to help answer the question, “What do board meeting minutes look like?” Examples of Board Meeting Minutes Nonprofit or charity board minutes, which typically fall under the responsibility of the board secretary, detail the board’s actions, decisions and key deliberations in connection with the agenda in narrative form. What Are Board Meeting Minutes?īoard meeting minutes provide a record of what happens during a board meeting. Here, you’ll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Taking minutes with board meeting software has become a best practice to support good governance. As commonplace as it is for board secretaries to take volunteer board meeting minutes, it may surprise you that boards of directors are not legally required to take minutes at all.